CRM, Scheduling & Estimates for Small Service Businesses
Run your business like the big guys — without paying like one.
Real software for pressure washing, cleaning, landscaping, handyman, and similar trades — not a bait-priced starter plan with the features you actually need locked behind an upgrade.
What is Barnabas?
Barnabas is all-in-one CRM and job-management software for small service businesses — pressure washing, exterior and window cleaning, paver sealing, landscaping, pool cleaning, handyman and similar trades. It covers estimates and a branded online approval portal, invoicing and card payments, scheduling and dispatch, a customer record with full text-message history, recurring service plans, automated reminders, and a one-screen dashboard. One flat price of $47.50/month (or $456/year) includes every feature, with a 30-day free trial and no long-term contract.
Build Trust
Stay Organized
Run Smooth
Get Paid
Grow SteadyThis isn’t a mockup — it’s the real app
Every screen below is Barnabas actually running, on a demo account set up to show real data moving through it.
Your whole day, on one screen
The dashboard opens to what actually needs a decision today — outstanding invoices by name and amount, drafts that got forgotten, and this month's revenue collected vs. outstanding — instead of five different tabs you'd otherwise check by hand.
Every customer, one record
Open a customer and see everything at once — the full text conversation, every scheduled and completed job, lifetime value, and how they like to be reached, noted right on the profile so nothing depends on memory or a sticky note.
A calendar built for how the work gets booked
Schedule a job as a whole day when that's how the work happens, or drop it into a specific hour slot when it doesn't — whichever fits the business, on the same calendar. Click any day to see who's on it and how to get there.
From quote to yes, without the back-and-forth
Every estimate shows exactly where it stands — draft, sent, viewed, approved, paid — so a follow-up call only happens when one's actually needed. Clients review and approve from a link on their own phone; no printing, no signature app.
Get paid without playing bill collector
Invoices track themselves from sent to viewed to partially paid to paid in full, with the exact amount collected and still outstanding shown up front — so you know who to nudge without digging back through a spreadsheet.
Know where every job is before you leave the house
Leads, customers, and open jobs plot automatically on a map of your own service area, so you can see what's clustered nearby and route the day sensibly — instead of finding out a job is 40 minutes out of the way after you're already on the road.
Field service software wasn’t built for a business your size
The big platforms count on you not reading the fine print. The advertised price is rarely the real price.
- The advertised plan is a stripped-down demo — QuickBooks sync, a real estimate builder, or a branded client portal sit behind a $150–300/month tier
- Per-user pricing that punishes you the moment you hire help
- Annual contracts and cancellation friction
- A support queue, not a person who answers
- One price. Every feature is already included — nothing to unlock later
- No per-user fees baked in to punish growth
- A 30-day free trial and no long-term contract — cancel anytime
- Built and supported by people who run a service business themselves
Everything Barnabas includes on day one that the big platforms typically save for a $150–300/month plan or a paid add-on:
| Barnabas | Jobber / Housecall Pro | |
|---|---|---|
| Pricing model | One flat price — every feature below is included | Low entry tier; the features below are split across $150–300/mo plans and add-ons |
| Per-user fees | None | Charged per user / seat |
| Automated appointment & job reminders | Included | Higher tier / add-on |
| Automated overdue-invoice reminders | Included | Higher tier / add-on |
| Automated Google review requests | Included | Higher tier / add-on |
| Recurring service plans (client-approved) | Included | Higher tier / add-on |
| Route planning (day, week, or recurring) | Included — auto-ordered map, recurring routes, shareable crew sheet | Higher tier / add-on |
| Branded estimate approval portal | Included | Higher tier |
| Optional add-on items the client picks | Included | Higher tier |
| Two-way text messaging with customers | Included (bring a Quo number) | Higher tier |
| QuickBooks / accounting sync | Wave mirror, or CSV export for QuickBooks | Higher tier |
| Free trial | 30 days, cancel anytime | Varies; often shorter |
| Long-term contract | None | Annual contracts common |
Jobber and Housecall Pro change their plan names and what each tier includes; check their current pricing pages. “Higher tier / add-on” means the feature isn’t in their entry plan as of 2026.
Everything a service business runs on, in one login
Barnabas takes its name from what it actually does — not a marketing acronym bolted on afterward.
Business — one dashboard for the whole day
A small business dashboard that surfaces what needs attention: estimates awaiting a reply, invoices coming due, and today's schedule — instead of five different tabs.
Analytics — know what's actually working
Revenue, review scores, and website traffic (via a real Google Search Console connection) on one screen, so decisions come from numbers, not a gut feeling.
Relationships — a real CRM for service businesses
Every customer's estimates, invoices, jobs, and text message history live on one profile — nothing scattered across a notebook, a spreadsheet, and a phone.
Nurturing — leads don't go cold by accident
A website contact form drops straight into your lead list, and a review request goes out the moment a job's marked complete — the follow-through that's easy to forget when you're the one holding the hose.
Automation — coverage without a hire
Recurring service plans generate their own jobs on schedule, and appointment and overdue-invoice reminders text themselves. Automation that runs while you're on the roof, not in front of a screen.
Billing — get paid without chasing it
Real invoicing and payment processing through Stripe, staged payments with running balances, and an accounting mirror to Wave — or a CSV file you export and bring into QuickBooks yourself.
Appointments — a calendar built for the trade
Schedule a job for the whole day or a specific hour slot, whichever fits how that business actually works, with drag-to-reschedule dispatch either way — plus route planning that orders a day's or a repeating week's stops on a map and hands the crew a printable sheet.
Sales — from estimate to approved, faster
A branded online estimate approval page a client can review and approve from their phone — with optional add-ons they can toggle on themselves before they commit.
One price. Nothing gated behind an upsell.
Small business owners don’t have a budget for surprise software fees. Barnabas is priced for a business that’s still growing, not for one that already has a bookkeeper, a dispatcher, and an IT contract.
What isn’t included, and why: a few optional features connect to your own accounts with other services. Stripe charges its own standard card-processing fee on payments you collect — no separate subscription, and Barnabas never marks it up. If you also want Barnabas to mirror invoices into Wave for bookkeeping, Wave now requires its own paid Pro plan (~$16–19/month) to connect any third-party app — that’s Wave’s policy, not a Barnabas fee, and it’s only needed for that specific mirror. Quo (two-way texting and automated reminders) is a separate service, roughly $19/month on its own — only needed if you want SMS.
Barnabas isn’t built by a software company that studied service businesses from the outside — it’s built by someone who runs one.
It grew out of a real pressure washing business, after hitting the same wall every small operator eventually hits with the big-name platforms: the features that actually mattered — a real estimate builder, a branded client portal, the ability to sync with accounting software — sat behind a $150–300/month tier, or came bundled with a dozen features that business never needed.
So instead of paying for someone else’s bloated plan, it got built in-house: only what actually earns its keep running a service business day to day. It’s still what runs that same business today — not a shelved side project.
Barnabas is that same tool, offered to other small service business owners standing in the exact same spot — not investors, not a product team guessing at what a contractor needs.
Common questions
The things small business owners usually ask before switching.
What is Barnabas?
Barnabas is all-in-one CRM and job-management software for small service businesses. It handles estimates and a branded online approval portal, invoicing and card payments, scheduling and dispatch, route planning, a customer CRM with text-message history, recurring service plans, automated reminders, and a one-screen dashboard. One flat price includes every feature.
How much does Barnabas cost?
$47.50 per month, or $456 per year (about $38 per month). Every feature is included at that price — no per-user fees, no setup fee, and no higher tier that unlocks core features. There is a 30-day free trial and no long-term contract.
Is Barnabas cheaper than Jobber or Housecall Pro?
Yes, and the difference is the pricing model, not a small discount. Jobber and Housecall Pro advertise a low entry price, then require a higher $150–300/month tier for things like QuickBooks integration, a real estimate builder, or a branded client portal, and they charge per user. Barnabas includes every feature at one flat price with no per-user fees.
Does Barnabas do route planning or route optimization?
Yes, and it is included at the flat price. You can build a route for a single day or a repeating weekly or monthly run, drop the stops on a map, and auto-order them by nearest location. A recurring route turns itself into scheduled jobs, and every route has a printable, shareable crew sheet with tap-to-call addresses. It is a route planner rather than a heavy optimization engine — it does not do multi-truck load balancing, delivery time windows, or live driver GPS, and it hands off to Google Maps for turn-by-turn. Jobber and Housecall Pro keep route planning on a higher tier or a paid add-on.
Does Barnabas have a free trial?
Yes — 30 days free. A card is required to start the trial, but it is not charged until the trial ends, and you can cancel anytime before then with no charge.
What is the best CRM for a pressure washing business?
Barnabas is built specifically for pressure washing and similar service trades: quote-to-approval estimates, deposit collection, a scheduling calendar that handles whole-day or hourly jobs, recurring plans for maintenance accounts, and a customer record that keeps every job and text in one place. It grew out of, and still runs, a real pressure-washing business.
Does Barnabas work on my phone?
Yes. The dashboard, calendar, customer profiles, estimates, invoices and messaging are all built to work on a phone in the field, not just at a desk.
Can I switch to Barnabas from Jobber, Housecall Pro, or a spreadsheet?
Yes. Customer records import in bulk. If your accounting lives in QuickBooks, note that Barnabas doesn't sync with QuickBooks directly — there's a CSV export you bring in yourself, because QuickBooks Online has no native way to import invoices.
Does Barnabas integrate with QuickBooks or Wave?
Barnabas can mirror invoices into Wave for bookkeeping (Wave requires its own paid plan to connect any third-party app). For QuickBooks there is a CSV export you import yourself, since QuickBooks Online has no native invoice import — it's a manual step, not a live sync.
What kinds of businesses use Barnabas?
Pressure washing, exterior and window cleaning, paver sealing, landscaping, pool and solar-panel cleaning, handyman, electrical and plumbing — small service trades where a job is quoted, scheduled, completed and invoiced.
Do I need a contract to use Barnabas?
No long-term contract. You start a 30-day free trial with a card on file, and can cancel anytime before the trial ends without being charged. Billing is month-to-month, or annual if you choose it.
Want the full walkthrough? Read the Barnabas user manual — setup, every section, and troubleshooting.
See what running your business without the overhead feels like.
Create an account, add your card, and you’re in — the 30-day free trial starts right away.